You have to draft a written response to one of the following scenarios:
Scenario 1: The new proposal was drafted by a team of people that do not fully understand the technical situation and have a goal of creating issues for your progress.
Scenario 2: The new proposal was drafted by well a intentioned team wanting to be transparent, but they just don’t know what they don’t know.
It is easy to see how each scenario would create a very different written response on your part. What if I told you there is almost always someone that can tell you exactly which situation is the most accurate. I had a recent situation similar to this and almost selected the wrong choice. This would have hurt feelings and likely caused my objectives more harm. I asked an unlikely source and found the truth. I changed the nature and tone of my response and was very successful.
How often do you take that extra time to learn the context of the messages you receive? How often when you don’t, do you get it wrong and create more harm than good?